Everything Your Fundraising Event Needs

Have connected laptops or tablets available for registration, volunteers and checkout staff. If you’re displaying leaderboards, you’ll also need a computer connected to the venue’s screens or projector. Check Wi-Fi coverage around registration, auction displays and checkout, and arrange a backup connection before the event.

Open your GalaBid leaderboard in a browser on a computer connected to the venue’s AV system. Your AV team can arrange the connection and switch between the leaderboard, presentations and other event content. Test everything before guests arrive, including whether the text is readable from the back of the room.

Create a display where guests can browse physical items, with clear descriptions and item numbers matching your online catalog. For experiences, use photos and printed descriptions. Add your campaign QR code so guests can open the auction on their phones, find an item and bid. Use the big-screen leaderboard to highlight bidding activity.

Yes. Your team can manage the guest list and scan ticket QR codes at the door using connected devices. Display your campaign QR code at the entrance and on tables so guests can easily access the fundraising activities.

Yes. Give your team GalaBid volunteer accounts so they can register supporters and place bids, purchases and donations on their behalf. Volunteers use connected devices, allowing guests without smartphones—or those who would like some help—to participate throughout the evening.

Display bidding activity on your leaderboards and use text outbid alerts to let supporters know when someone has outbid them. Your MC can remind guests where to find the auction and announce when bidding is due to close.

Use live auction tools to showcase items, collect pre-bids and record winning bids after the auctioneer closes each lot. During the paddle raise, your team records pledges against supporters, adding them to their invoices for checkout.

The checkout console lets staff search by guest name, item name or item number, check invoices and confirm payment before handing over auction items. Assign volunteers to payments and item collection so guests know where to go.

Yes, on the flat fee plan. Take payment through your own card machine, then record it against the supporter’s invoice in GalaBid and mark it as paid. The card-machine payment is separate from GalaBid, so your team must update the record to keep outstanding balances accurate.