Post-Event Fundraising Checklist (PDF)

What's included

The whole checklist at a glance: every task with a deadline and space for an owner
First 24 hours: chasing outstanding payments, confirming winners and processing refunds
Reports to pull: which reports to download, and what each one tells you
Prize fulfillment tracker: get every item to its winner without delays
Reconciliation worksheet: match what was raised with what arrived in your account
Data review: turn this year's results into next year's plan

How to use it

Print the overview page and put a name against every task.
Chase unpaid amounts within 24 hours, while the event is still fresh.
Send thank-you messages within 48 to 72 hours.
Debrief your team while the details are fresh, and feed the lessons into next year's plan.

FAQs and suggestions

Q: What should you do in the first 24 hours after a fundraiser?

Chase outstanding payments, confirm that raffle and auction winners have been notified and recorded correctly, and process any refunds.

Q: When should you thank supporters after an event?

Within 48 to 72 hours. A thank you at that point feels genuine. The same words two weeks later read as admin.

Q: Why does a post-event review matter?

It's the best moment to plan next year. Venues book up, sponsors are most receptive while your event is still fresh, and your team's lessons fade quickly.

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