Charity Raffle Thank You Email Templates (PDF)

What's included

Winners email: congratulates first, then thanks, and keeps prize collection details for a separate send
Non-winners email: thanks the largest group on your list and shows them what they helped fund, without a single "unfortunately"
Results announcement: closes the loop with your full list and publicly names the businesses that donated prizes
Prize sponsor thank you: a personal note sent to each business individually, which warms up next year's ask
Volunteer thank you: names each volunteer's specific contribution and invites them back for your next event
The pack also includes a who-gets-what send table, the impact line formula with weak and strong examples, a 60-second pre-send check, a list of what to have ready and a send plan worksheet to fill in on draw day.

How to use it

Gather your confirmed total, winner permissions and prize list before the draw, so each email takes minutes.
Personalize the bracketed fields and write one impact sentence using the formula in the pack.
Send the non-winner email first. It reaches more people than any of the others.
Send prize sponsor emails one at a time, never as a bulk email.

FAQs and suggestions

Q: When should I send raffle thank you emails?

Within 48 hours of the draw for winners, non-winners and prize sponsors. Send the results announcement to your full list 48 to 72 hours after the draw, and thank volunteers within a week.

Q: Should I email the people who didn't win?

Yes. They are the majority of your list and they funded the result. A warm thank you that shows what their tickets achieved is the most reliable way to bring them back next time.

Q: Can I send raffle ticket buyers a tax receipt?

Generally no. A raffle ticket buys a chance to win, so it is usually not treated as a tax-deductible donation. Thank buyers warmly, but avoid calling a ticket purchase a donation, and check the rules that apply to your organization before offering any receipt.

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