Ticketing & Check-In for Fundraising Events

How to Streamline Fundraising Event Ticketing and Check-in

Author:
Peter Hair
-
Fundraising technology expert, Co-Founder of GalaBid
Updated:
January 10, 2025

Event check-ins are often the first point of contact between your attendees and your event team, making it critical to leave a positive first impression.

Long lines, technical issues, and slow check-ins can frustrate guests and set a negative tone for the rest of the event. Fortunately, GalaBid's ticketing and registration system is designed to streamline this process, making it faster, more efficient, and hassle-free for both organizers and event guests.

GalaBid’s solution saves time, reduces stress, and ensures a smooth experience at every stage of your event's check-in process. Let’s explore how GalaBid can transform your event check-ins and help you deliver a seamless event experience.

1. Frictionless Check-In Process with QR Codes

One of the key features of GalaBid’s platform is the use of QR codes for fast and simple check-ins. Once a guest purchases a ticket through the system, they automatically receive a digital ticket with a unique QR code. On the day of the event, your team can scan these codes quickly using any mobile device, instantly checking guests in.

This eliminates the need for paper tickets, manual attendee lists, or long wait times at the registration desk. With GalaBid, attendees can get through the door and into your event in just seconds, allowing for an organized and stress-free start to your event.

2. Real-Time Attendee Management

GalaBid’s ticketing and registration system offers real-time attendee management, giving you an up-to-date view of who has arrived and who is yet to check in. This feature allows you to monitor attendance throughout the event and make adjustments as needed.

Whether you’re managing a small gathering or a large-scale fundraiser, GalaBid ensures that you always have access to live data on guest attendance. You can instantly see who’s checked in, manage last-minute ticket sales, and even track VIP or special guest arrivals with ease.

3. Multi-Device Check-In Capability

For larger events with hundreds or even thousands of attendees, GalaBid offers multi-device check-in functionality. This means you can set up multiple check-in stations, each equipped with mobile devices that can scan QR codes and check guest names, table numbers etc.

By allowing simultaneous check-ins from multiple locations, GalaBid drastically reduces wait times and keeps the flow of guests moving efficiently. Whether you’re hosting a gala, charity run, or conference, this feature ensures smooth entry even during peak arrival times.

4. Seamless Integration with Ticketing and Registration

One of the biggest advantages of GalaBid’s system is that the ticketing, registration, and check-in processes are fully integrated. Once an attendee registers or purchases a ticket, their information is automatically stored in the system. There’s no need for manual data entry or separate tools to handle ticketing and check-in, which eliminates errors and ensures your attendee data is always accurate.

Having everything connected in one platform simplifies event management for your team, allowing you to focus on delivering an outstanding event experience rather than dealing with administrative tasks.

5. Instant Guest Look-up and Manual Check-In

While most attendees will arrive with their digital QR code, GalaBid also provides an option for manual guest check-ins. If an attendee forgets their ticket or is unable to access their QR code, your team can quickly search for their name in the system and mark them as checked in. This flexibility ensures that no one is left waiting, and every guest can be accommodated, regardless of their situation.

With GalaBid, you can also easily manage walk-in registrations, last-minute ticket purchases, or changes to attendee information on the spot. This real-time adaptability makes GalaBid the perfect tool for events of any size or complexity.

6. Customizable Check-In Options for Different Event Types

Every event is unique, and GalaBid’s check-in system is designed to adapt to your specific needs. Whether you’re hosting a small private fundraiser or a large gala dinner, you can customize the check-in process to suit your event type. You can designate different entry points, VIP check-ins, or even track attendance for specific sessions or activities.

With customizable check-in settings, you can tailor the guest experience to fit your event while ensuring that your team has the tools to manage it efficiently.

7. Enhanced Security and Fraud Prevention

When managing large crowds, security is always a concern. GalaBid’s secure check-in system ensures that only registered attendees with valid tickets gain access to your event. Each QR code is unique and tied to the attendee’s information, preventing ticket duplication or unauthorized entries.

For high-profile or invitation-only events, you can also include additional verification steps such as ID checks or cross-referencing guest lists, giving you complete control over who enters your event.

8. Detailed Post-Event Reports and Analytics

Once your event is over, GalaBid’s platform provides comprehensive check-in data and analytics to help you evaluate the success of your event. You’ll receive detailed reports on how many guests attended, who checked in, which tables guests were seated at along with fundraising activities guests participated in.

These insights can be used to improve future events, optimize the check-in process, and make data-driven decisions about staffing, entry points, or even event layout. Having this data at your fingertips helps you continuously refine your event planning process.

9. On-Site Support and Assistance

For event organizers who want extra peace of mind, GalaBid offers on-site support options to ensure everything runs smoothly on the day of your event. Our experienced team can assist with check-in setup, troubleshoot any technical issues, and ensure that your staff is trained on using the system effectively.

With GalaBid’s support, you can rest assured that the check-in process will be seamless, allowing you to focus on delivering a memorable event for your attendees.

In Summary: A Faster, More Efficient Check-In Process with GalaBid

In today’s fast-paced event environment, efficiency is key. GalaBid’s ticketing and registration platform is designed to simplify the check-in process, ensuring that your guests can enter quickly and easily, while your team enjoys real-time data and streamlined attendee management. From QR code scanning to multi-device check-in stations and customizable settings, GalaBid gives you the tools to deliver a smooth and professional check-in experience.

No matter the size or complexity of your event, GalaBid’s platform ensures your check-ins are fast, secure, and hassle-free—leaving your guests with a positive first impression and setting the stage for a successful event.

Start using GalaBid to streamline your event check-ins: www.galabid.com

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About GalaBid

Ideal for donations. Perfect for Raffles. Awesome for Live and Silent Auctions! GalaBid’s online fundraising platform is designed for fundraisers of all types and sizes. For over 10 years we’ve been helping non-profits, charities, community clubs, churches, schools, and individuals to raise more and make a difference.

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